Microsoft 365 Group
Microsoft 365 Group
Microsoft 365 Group it is the definition of a group of users to collaborate with your teammates when writing documents, creating spreadsheets, working on project plans, scheduling meetings, or sending email.
With the creation of a Microsoft 365 group, the user has a series of resources associated with it:
- Email (Contacts and Calendar)
- Excel
- OneNote
- Planner
- PowerPoint
- SharePoint
- Skype
- Skype for Business (was retired on July 31, 2021)
- Microsoft Teams
- Word
- Yammer
The user associated with this type of group can collaborate with the other users of the group in an easy way and easily set resources such as a shared Outlook inbox, shared calendar or a document library for collaborating on files.
Privacy
The group has its own privacy which can be public or private
- Public groups can be joined by everyone without getting approval from a group owner. Anyone can access the group content.
- Private groups aren’t open for everyone to join them and group owners are the ones that can add members to them. Only members can access the group content.
Neither public groups nor private groups can be seen or accessed by people outside of your organization unless those people have been specifically invited as guests.
Group email
Microsoft 365 groups allow teams to collaborate by giving them a group email and a shared workspace for conversations, files, and calendars.
Microsoft Teams
Microsoft Teams supports collaboration through chat, calls, and online meetings. The teams you add are collections of people, content, and tools. Groups are a collection of people, and are useful if you only need a group email address. It can take up to an hour for new distribution groups and mail-enabled security groups to appear here.
In Teams you can create a group from an existing 365 group or from something you already own.
Who can create Microsoft 365 Groups
By default, all users can create Microsoft 365 groups. This is the recommended approach because it allows users to start collaborating without requiring assistance from IT.
But organizations can restrict access to create groups.
Types of existing groups
| Group type | Description |
|---|---|
| Microsoft 365 | Creates a group email to collaborate. You can also add Microsoft Teams for group conversations, files, and calendars. |
| Distributon | Creates an email address for a group of people. |
| Mail-enabled security | A distribution list that can also be used to control access to OneDrive and SharePoint. |
| Security | Controls access to OneDrive and SharePoint and can be used for Mobile Device Management for Microsoft 365. |
Section: Microsoft Office 365 Group
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